Southern California Conference Facilities | Meeting Check-List at Montage Laguna Beach

	Mail all registration forms to attendees
	Establish billing instructions with your Conference Services Manager
	Approve floor plans for set-up
	Work with your Conference Services Manager and the Concierge for planning recreational programs.
	Arrange contracts for tours, buses, guides.

	Send rooming list to the Conference Services Manager. Be sure to indicate any VIPs and any special needs they may have.
	Reconfirm meeting agenda with Conference Services Manager
	Order audio-visual equipment, internet and telecommunications needs.
	Confirm all F&B activities and solidify menus.
	Select any live entertainment, florals, decor
	Confirm all airport pick-up arrangements and other transportation needs.
	Arrange any VIP amenities.
	Plan a pre-convention meeting with the Conference Services Manager
	Designate an on-site contact and introduce him/her to the Conference Service Manager and Banquet Supervisor.
	Provide a guarantee count for all functions at least 7 days in advance.